Case studies

Real automations. Real time saved.

Examples of workflow automations delivered for administratiekantoren and accounting firms in the Netherlands.

Invoice Processing Automation

Firm size: 6-person accounting office

We automated invoice ingestion from email → extraction → categorisation → upload into Exact.

  • Saved ~30 hours/month
  • Reduced manual data entry by 70%
  • Improved client turnaround times
  • Reduced errors in coding and categorisation

Bank Reconciliation Workflow

Firm size: 3-person kantoor

Daily ingestion of bank feeds, automated matching logic and discrepancy detection.

  • 3-hour weekly task reduced to 20 minutes
  • Clear review & approval queue
  • More consistent reconciliation accuracy

Document Classification System

Firm size: 10-person kantoor

Automated sorting, renaming, tagging and extraction for incoming client documents.

  • Reduced manual sorting by 90%
  • Consistent naming & file structure
  • Audit-friendly output for reviews

Client Onboarding Automation

Firm size: 4-person accounting office

Centralised intake with automated reminders, ID/document validation and system setup.

  • Onboarding time reduced by 60%
  • Fewer missing documents
  • Clear internal checklist for accuracy

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